Event Information For Artists
CONTACT: Lisa Angeli
972-979-3903
Location: Trophy Club Town Center located at HWY 114 and Trophy Club Drive Trophy Club, Texas
EVENT INFORMATION
Friday, May 6*
6 pm -8 pm – Festival Day One
Saturday, May 7*
10 am - 9 pm – Festival Day Two
Sunday, May 8 – Festival Day Three
10 pm - 6 pm
* Saturday entertainment ends at 10:00pm
IMPORTANT DATES
Applications Available: October 1, 2021
Application Deadline: March 1, 2022 (midnight CST)
Jury Deliberation: March 7-9, 2022
Jury Notification by email: March 11, 2022
Contract and Booth Fee Deadline: March 25, 2022
Deadline to cancel and receive refund: April 1, 2022
Check In: May 6th 8am - 12pm
Set Up: May 6th after 8 am - 5pm
EVENT OVERVIEW
About Us:
The Mothers Day Art and Garden Festival is sponsored by Trophy Club Women’s Club (TCWC), a non-profit, 501c3 organization in collaboration with The Town of Trophy Club. Through sponsorships, fundraising efforts and donations, TCWC has contributed over eight hundred and fifty thousand dollars to local charities over the last 41 years.
COMMUNICATIONS
Email is used for all communication, including invitations, contracts, booth assignments and event details.
Email: lisa@angelitcm.com
MARKETING
Loyal sponsors of the Festival include local TV affiliates and several weekly community newspapers. The event will be featured in print ads and editorial articles in newspapers, area luxury and lifestyle magazines and numerous websites.
In addition to our website, guests are invited to follow along through the Festival’s social media channels.
WE TAKE CARE OF OUR ARTISTS!
● Easy setup and take down
● Spacious layout
● Convenient parking
● 24-hour security
● Free electrical (strictly limited to 120 watts per 15 amp booth )
● Booth sitting
● Water and snacks delivered to artists
● Complimentary lunch box Saturday and Sunday
ARTIST SELECTION
The Festival jury invites 40+ or more artists to exhibit at the festival. Submitted work will be judged on originality, aesthetics, design elements, technique, execution, quality and creative use of materials. Artistic excellence is the overriding criterion for artist selection.
The jury will select a balance of mediums but we do not impose limits for any given category. The integrity of our panel review process is of the greatest importance to the Festival and to the larger arts community. Selections will be based solely upon the quality of the work as submitted.
The jury is made up of working artists and Festival committee members. Although materials, dimensions and artist descriptors are available to the jury, the artist names are not. Decisions of the jury are final.
The jury also selects a wait list. Wait-listed artists will be invited as space becomes available prior to the event.
Artists wishing to apply in more than one medium must submit two artwork images and one booth image for each medium.
A booth shot is required and is a vital part of the selection process. A photo showing a representative group of works may be submitted, but this is NOT preferable.
RULES/REGULATIONS ARTWORK EXHIBIT POLICY
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All exhibits must be artist created.
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Original work by the artist must occupy at least 75% of the display space in the booth.
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Limited edition, signed and numbered reproductions may be displayed. These
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reproductions must be labeled, the process defined and clearly visible. If appropriate, gallery quality frames are required.
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Unframed quality reproductions of artist-signed two-dimensional originals may be displayed in browse boxes or bins.
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Exhibiting artists must be in attendance during the entire show.
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Accepted artists may only exhibit work in the medium or body of work submitted to the jury. Works exhibited are expected to be consistent with the images submitted.
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Collaborating artists are permitted but each artist must be identified on the application.
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Work done by a production studio is not acceptable.
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For more than one artist to display in a booth, each artist must apply and receive an invitation separately.
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Adherence to policies is monitored.
Insurance
Artists are responsible for maintaining general liability insurance for their booth space during the event for their personal protection against loss. The Festival will not be responsible for any exhibitor property damage, as detailed in the Legal Agreement. Upon acceptance of your booth space, exhibitors must provide the Art Director with an appropriate Certificate of Insurance with Trophy Club Women’s Club listed as an additional insured pursuant to a general liability insurance policy with minimum event coverage of $1,000,000.
FEES & BOOTH INFORMATION
APPLICATION FEE
There is a $25 nonrefundable Jury Fee payable by check or PayPal.
Email lisa@angelitcm.com if this is an issue for you.
Email lisa@angelitcm.com if this is an issue for you.
BOOTH REQUESTS
Booth assignments are done on a “first come - first served” basis. Requests MUST be written on the contract.
CANCELLATION POLICY
Refunds (less a $25 administrative fee) for booth fees will be given for cancellations received prior to April 9, 2021. No fees will be refunded after this date. There will be no exceptions.
CHECK IN AND SET UP
Check in is located at the Artist Hospitality Booth located in the center of the TCTC park.
[Site Map to come]
May 6th, Friday 8am check in will begin and will continue until 12pm.
ACCOMMODATIONS
For our out-of-town guests to the festival, we have secured blocks of rooms at a discounted rate from these local hotels:
Homewood Suites by Hilton Trophy Club Southlake
2900 East Hwy 114, Trophy Club, Texas 76262
Phone: 682-237-2300
Hampton Inn & Suites Trophy Club
525 Plaza Drive, Trophy Club, Texas 76262
Phone: 682-831-1572
725 Plaza Drive, Trophy Club, Texas 76262
Phone: 817-490-9700 ext. 508
96 Trophy Club Drive, Trophy Club, TX 76262
(817) 491-2000
Disclaimer: Rooms are available on a first-come, first-serve basis and festival organizers cannot be held responsible for late bookings or guarantee availability beyond the negotiated number of rooms.
SALES and TAXES
Artists retain all revenue from the sale of their work. Artists are responsible for collecting and reporting of all taxes, including 8.25% sales tax. For information call the Texas Comptroller’s Office at 800-252-5555 or go to https://comptroller.texas.gov/
JURY DETAILS
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How images are viewed by jurors: High-definition TV
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Within a medium category, application are sorted and viewed by: Last name (ascending order)
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Juror score applications using the following scale: 1-5
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Number of jurors scoring applications: 5
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The show organizes the jurors for a: Single jury panel that scores applications for all medium categories
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The number of artists selected from the jury to participate in the event: 30 or more
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Am I allowed to observe the jury process? Jury process is closed.
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Other information: Specialists are invited in some mediums. Jurors do not see artist names.
