Event Information For Artists
CONTACT:
Suzanne Hargis
The Trophy Club Women’s Club ( TCWC ) is pleased to host its fourth annual Mother’s Day Art and Garden Festival May 10th - 12th 2024, at the newly built Trophy Club Town Center. In a park-like setting, you will be surrounded by various restaurants and businesses. With the support of Trophy Club and our esteemed sponsors, this event promises to be an exciting and enriching addition to everyone’s Springtime.
The festival will celebrate the combination of Fine Arts and Fine Crafts, Natural Garden beauty, and a Day for Mothers. The work of up to 40 regional artists will be showcased for Mother’s Day weekend shoppers. Special activities for children and light entertainment will make this a festive and well-attended event for families throughout the Northwest Metroplex area. Admission is free.
EVENT OVERVIEW
About Us:
The Mothers Day Art and Garden Festival is sponsored by Trophy Club Women’s Club (TCWC), a non-profit, 501c3 organization in collaboration with The Town of Trophy Club. Through sponsorships, fundraising efforts, and donations, TCWC has contributed over eight hundred and fifty thousand dollars to local charities over the last 42 years
Location:
Trophy Club Town Center is located at HWY 114 and Trophy Club Drive Trophy Club, Texas
EVENT DATES & HOURS
Friday, May 10th* – Festival Day One
5 pm -9 pm
Saturday, May 11th* – Festival Day Two
10 am - 9 pm
Sunday, May 12th – Festival Day Three
10 am - 4 pm
FEES & BOOTH INFORMATION
APPLICATION FEE
There is a $25 non-refundable registration fee payable by check or PayPal.
BOOTH FEES
10x10 Booth = $300
10x20 Booth = $575
** All Booths must have side closures and 60 lbs weights on each leg.**
BOOTH REQUESTS
Booth assignments are done on a “first come - first served” basis. Requests MUST be written on the contract.
CANCELLATION POLICY
Refunds (less a $25 administrative fee) for booth fees will be given for cancellations received before April 10, 2024. No fees will be refunded after this date. There will be no exceptions.
IMPORTANT DATES
Applications Available: October 9, 2023
Application Deadline: March 15, 2024
Jury Deliberation: December 1, 2023 - March 25, 2024, on a rolling basis.
Jury Notification by email: March 30, 2024
Contract and Booth Fee Deadline: April 7, 2024
Deadline to cancel and receive a refund: April 10, 2024
Check-In and Set-Up: May 10, 2024, from 10 am -4 pm
CHECK-IN AND SET UP
Check-in is located at the Artist Hospitality Booth in the center of the TCTC park.
[Site Map to come]
May 10th, Friday 10 am check-in will begin and will continue until 4 pm.
COMMUNICATIONS
Email is used for all communication, including invitations, contracts, booth assignments, and event details.
Email: suzanne.hargis@frontier.com Phone: (859) 391 -4444
MARKETING
The Festival will be featured by "Explore Trophy Club" and will have extensive signage beginning 30 days prior to the Festival.
In addition to our website, guests are invited to follow us on Facebook and Instagram. Like, and share the Festival’s post to help us build a broader, more engaged audience.
WE TAKE CARE OF OUR ARTISTS!
● Easy setup and take down
● Spacious layout
● Convenient parking
● 24-hour security
● Free electrical (strictly limited to 120 watts per 15 amp booth )
● Booth sitting
● Water delivered to artists
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Lunch and Dinner boxes provided
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Abundant local food venues
ARTIST SELECTION
The Festival jury invites Artists and Master Crafters to exhibit at the Festival. Submitted work will be judged on originality, aesthetics, design elements, technique, execution, quality, and creative use of materials. Artistic excellence is the overriding criterion for artist selection.
The jury will select a balance of mediums but we do not impose limits for any given category. The integrity of our panel review process is of the greatest importance to the Festival and the larger arts community. Selections will be based solely on the quality of the work as submitted.
The jury is made up of working artists and Festival committee members. Although materials, dimensions, and artist descriptors are available to the jury, the artist names are not. Decisions of the jury are final.
The jury also selects a waitlist. Waitlisted artists will be invited as space becomes available before the event.
Artists wishing to apply in more than one medium must submit two artwork images and one booth image for each medium.
A booth shot is required and is a vital part of the selection process. A photo showing a representative group of works may be submitted, but this is NOT preferable.
RULES/REGULATIONS ARTWORK EXHIBIT POLICY
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All exhibits must be artist-created.
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Original work by the artist must occupy at least 75% of the display space in the booth.
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Limited edition, signed, and numbered reproductions may be displayed. These reproductions must be labeled, the process defined, and clearly visible.
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Unframed quality reproductions of artist-signed two-dimensional originals may be displayed in browse boxes or bins.
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Exhibiting artists must be in attendance during the entire show.
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Accepted artists may only exhibit work in the medium or body of work submitted to the jury. Works exhibited are expected to be consistent with the images submitted.
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Collaborating artists are permitted but each artist must be identified on the application.
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Work done by a production studio is not acceptable.
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For more than one artist to display in a booth, each artist must apply and receive an invitation separately.
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Adherence to policies is monitored.
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For overnight safety and security, artists must ensure their booths are weighed and all sides are closed nightly.
Insurance
Artists are responsible for maintaining general liability insurance for their booth space during the event for their personal protection against loss. The Festival will not be responsible for any exhibitor property damage, as detailed in the Legal Agreement. Upon acceptance of your booth space, exhibitors must provide the Art Director with an appropriate Certificate of Insurance with Trophy Club Women’s Club listed as an additional insured pursuant to a general liability insurance policy with minimum event coverage of $1,000,000.
JURY DETAILS
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How images are viewed by jurors: High-definition TV
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Within a medium category, applications are sorted and viewed by: Last name (ascending order)
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Jurors score applications using the following scale: 1-5
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Number of jurors scoring applications: 5
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The show organizes the jurors for a: Single jury panel that scores applications for all medium categories
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The number of artists selected from the jury to participate in the event: 30 or more
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Am I allowed to observe the jury process? The jury process is closed.
SALES and TAXES
Artists retain all revenue from the sale of their work. Artists are responsible for collecting and reporting of all taxes, including 8.25% sales tax. For information call the Texas Comptroller’s Office at 800-252-5555 or go to https://comptroller.texas.gov/
ACCOMMODATIONS
For our out-of-town guests to the festival, we have secured blocks of rooms at a discounted rate from these local hotels:
Homewood Suites by Hilton Trophy Club Southlake
2900 East Hwy 114, Trophy Club, Texas 76262
Phone: 682-237-2300
Hampton Inn & Suites Trophy Club
525 Plaza Drive, Trophy Club, Texas 76262
Phone: 682-831-1572
96 Trophy Club Drive, Trophy Club, TX 76262
(817) 491-2000
