Event Information For Artists
CONTACT: Lisa Angeli
Location: Trophy Club Town Center located at HWY 114 and Trophy Club Drive Trophy Club, Texas
Come join us for our Inaugural Year!
Saturday, May 8*
10 am - 10 pm – Festival Day One
Sunday, May 9 – Festival Day Two
12 pm - 6 pm
* Saturday entertainment ends at 10:30pm
Applications Available: October 12, 2020
Application Deadline: March 31, 2021 (midnight CST)
Jury Deliberation: April 3, 2021
Jury Notification by email: April 5, 2021
Contract and Booth Fee Deadline: April 15, 2021
Deadline to cancel and receive refund: April 30, 2021
Check In: May 7th 7pm - 9:30pm
Set Up: May 7th after 7pm and May 8th morning prior to event start time.
The Mothers Day Art and Garden Festival is sponsored by Trophy Club Women’s Club (TCWC), a non-profit, 501c3 organization in collaboration with The Town of Trophy Club. Through sponsorships, fundraising efforts and donations, TCWC has contributed over seven hundred and fifty thousand dollars to local charities over the last 40 years.
Email is used for all communication, including invitations, contracts, booth assignments and event details.
Loyal sponsors of the Festival include local TV affiliates and several weekly community newspapers. The event will be featured in print ads and editorial articles in newspapers, area luxury and lifestyle magazines and numerous websites.
In addition to our website, guests are invited to follow along through the Festival’s social media channels.
WE TAKE CARE OF OUR ARTISTS!
● Easy setup and take down
● Spacious layout
● Convenient parking
● 24-hour security
● Free electrical (strictly limited to 120 watts per 15 amp booth )
● Booth sitting
● Water and snacks delivered to artists
● Complimentary lunch box Saturday and Sunday
The Festival jury invites 30 or more artists to exhibit at the festival. Submitted work will be judged on originality, aesthetics, design elements, technique, execution, quality and creative use of materials. Artistic excellence is the overriding criterion for artist selection.
The jury will select a balance of mediums but we do not impose limits for any given category. The integrity of our panel review process is of the greatest importance to the Festival and to the larger arts community. Selections will be based solely upon the quality of the work as submitted.
The jury is made up of working artists and Festival committee members. Although materials, dimensions and artist descriptors are available to the jury, the artist names are not. Decisions of the jury are final.
The jury also selects a wait list. Wait-listed artists will be invited as space becomes available prior to the event.
Artists wishing to apply in more than one medium must submit two artwork images and one booth image for each medium.
A booth shot is required and is a vital part of the selection process. A photo showing a representative group of works may be submitted, but this is NOT preferable.
RULES/REGULATIONS ARTWORK EXHIBIT POLICY
All exhibits must be artist created.
Original work by the artist must occupy at least 75% of the display space in the booth.
Limited edition, signed and numbered reproductions may be displayed. These
reproductions must be labeled, the process defined and clearly visible. If appropriate, gallery quality frames are required.
Unframed quality reproductions of artist-signed two-dimensional originals may be displayed in browse boxes or bins.
Exhibiting artists must be in attendance during the entire show.
Accepted artists may only exhibit work in the medium or body of work submitted to the jury. Works exhibited are expected to be consistent with the images submitted.
Collaborating artists are permitted but each artist must be identified on the application.
Work done by a production studio is not acceptable.
For more than one artist to display in a booth, each artist must apply and receive an invitation separately.
Adherence to policies is monitored.
Artists are responsible for maintaining general liability insurance for their booth space during the event for their personal protection against loss. The Festival will not be responsible for any exhibitor property damage, as detailed in the Legal Agreement. Upon acceptance of your booth space, exhibitors must provide the Art Director with an appropriate Certificate of Insurance with Trophy Club Women’s Club listed as an additional insured pursuant to a general liability insurance policy with minimum event coverage of $1,000,000.
FEES & BOOTH INFORMATION
There is a $25 nonrefundable Jury Fee payable by check or PayPal.
Email firstname.lastname@example.org if this is an issue for you.
If you have been selected, choose a booth size and send in your payment.
$300 10x10 - Booth Fee
$575 10x20 - Double Booth Fee
Email email@example.com if this is an issue for you.
Artists provide their own tents, including panels, and all tables/display materials.
Artists must have their permit tax ID in a frame at their booth or table, as well as a copy on file with their application to TCWC
Do you need electricity?
WIFI not provided
All tents must be weighted down with sandbags or something comparable.
Signed Contracts (attached to invitation emails) and Booth Fees from invited artists are due April 3, 2021.
Booth assignments are done on a “first come - first served” basis. Requests MUST be written on the contract.
Refunds (less a $25 administrative fee) for booth fees will be given for cancellations received prior to April 9, 2021. No fees will be refunded after this date. There will be no exceptions.
CHECK IN AND SET UP
Check in is located at the Artist Hospitality Booth located in the center of the TCTC park.
[Site Map to come]
May 7th, Friday night check in will begin at 7:00 pm sharp and will continue until 9:30 pm. Later set up is acceptable but there will be no check in after 9:30 pm. Artists located in the part can begin setting up after checking in. Artists in the street will need to wait until 7:30 pm or until cares are cleared.
For our out-of-town guests to the festival, we have secured blocks of rooms at a discounted rate from these local hotels:
2900 East Hwy 114, Trophy Club, Texas 76262
525 Plaza Drive, Trophy Club, Texas 76262
725 Plaza Drive, Trophy Club, Texas 76262
Phone: 817-490-9700 ext. 508
Disclaimer: Rooms are available on a first-come, first-serve basis and festival organizers cannot be held responsible for late bookings or guarantee availability beyond the negotiated number of rooms.
SALES and TAXES
Artists retain all revenue from the sale of their work. Artists are responsible for collecting and reporting of all taxes, including 8.25% sales tax. For information call the Texas Comptroller’s Office at 800-252-5555 or go to https://comptroller.texas.gov/
How images are viewed by jurors: High-definition TV
Within a medium category, application are sorted and viewed by: Last name (ascending order)
Juror score applications using the following scale: 1-5
Number of jurors scoring applications: 5
The show organizes the jurors for a: Single jury panel that scores applications for all medium categories
The number of artists selected from the jury to participate in the event: 30 or more
Am I allowed to observe the jury process? Jury process is closed.
Other information: Specialists are invited in some mediums. Jurors do not see artist names.