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Event Information For Artists



Suzanne Hargis


The Trophy Club Women’s Club ( TCWC ) is pleased to host its fourth annual Mother’s Day Art and Garden Festival May 10th - 12th 2024, at the newly built Trophy Club Town Center. In a park-like setting, you will be surrounded by various restaurants and businesses. With the support of Trophy Club and our esteemed sponsors, this event promises to be an exciting and enriching addition to everyone’s Springtime. 

The festival will celebrate the combination of Fine Arts and Fine Crafts, Natural Garden beauty, and a Day for Mothers. The work of up to 40 regional artists will be showcased for Mother’s Day weekend shoppers. Special activities for children and light entertainment will make this a festive and well-attended event for families throughout the Northwest Metroplex area. Admission is free.



About Us:

The Mothers Day Art and Garden Festival is sponsored by Trophy Club Women’s Club (TCWC), a non-profit, 501c3 organization in collaboration with The Town of Trophy Club. Through sponsorships, fundraising efforts, and donations, TCWC has contributed over eight hundred and fifty thousand dollars to local charities over the last 42 years


Trophy Club Town Center is located at HWY 114 and Trophy Club Drive Trophy Club, Texas


Friday, May 10th*  – Festival Day One

5 pm -9 pm 

Saturday, May 11th*  – Festival Day Two   

10 am - 9 pm

Sunday, May 12th – Festival Day Three 

10 am - 4 pm 



There is a $25 non-refundable registration fee payable by check or PayPal.    


10x10 Booth = $300

10x20 Booth = $575


** All Booths must have side closures and 60 lbs weights on each leg.**



Booth assignments are done on a “first come - first served” basis. Requests MUST be written on the contract.


Refunds (less a $25 administrative fee) for booth fees will be given for cancellations received before April 10, 2024. No fees will be refunded after this date. There will be no exceptions.


Applications Available: October 9, 2023

Application Deadline: March 15, 2024

Jury Deliberation:  December 1, 2023 - March 25, 2024, on a rolling basis.

Jury Notification by email:   March 30, 2024

Contract and Booth Fee Deadline:  April 7, 2024

Deadline to cancel and receive a refund:  April 10, 2024

Check-In and Set-Up:  May 10, 2024, from 10 am -4 pm



Check-in is located at the Artist Hospitality Booth in the center of the TCTC park.

[Site Map to come]


May 10th, Friday 10 am check-in will begin and will continue until 4 pm. 


Email is used for all communication, including invitations, contracts, booth assignments, and event details.

Email:  Phone: (859) 391 -4444


The Festival will be featured by "Explore Trophy Club" and will have extensive signage beginning 30 days prior to the Festival.

In addition to our website, guests are invited to follow us on Facebook and Instagram. Like, and share the Festival’s post to help us build a broader, more engaged audience. 

   ●  Easy setup and take down
   ●  Spacious layout
   ●  Convenient parking
   ●  24-hour security
   ●  Free electrical (strictly limited to 120 watts per 15 amp booth )
   ●  Booth sitting
   ●  Water delivered to artists

  • Lunch and Dinner boxes provided

  • Abundant local food venues 



The Festival jury invites Artists and Master Crafters to exhibit at the Festival. Submitted work will be judged on originality, aesthetics, design elements, technique, execution, quality, and creative use of materials. Artistic excellence is the overriding criterion for artist selection.    


The jury will select a balance of mediums but we do not impose limits for any given category. The integrity of our panel review process is of the greatest importance to the Festival and the larger arts community. Selections will be based solely on the quality of the work as submitted.

The jury is made up of working artists and Festival committee members. Although materials, dimensions, and artist descriptors are available to the jury, the artist names are not. Decisions of the jury are final.

The jury also selects a waitlist. Waitlisted artists will be invited as space becomes available before the event.

Artists wishing to apply in more than one medium must submit two artwork images and one booth image for each medium.

A booth shot is required and is a vital part of the selection process. A photo showing a representative group of works may be submitted, but this is NOT preferable.


  • All exhibits must be artist-created.

  • Original work by the artist must occupy at least 75% of the display space in the booth.

  • Limited edition, signed, and numbered reproductions may be displayed. These reproductions must be labeled, the process defined, and clearly visible. 

  • Unframed quality reproductions of artist-signed two-dimensional originals may be displayed in browse boxes or bins.

  • Exhibiting artists must be in attendance during the entire show.

  • Accepted artists may only exhibit work in the medium or body of work submitted to the jury. Works exhibited are expected to be consistent with the images submitted.

  • Collaborating artists are permitted but each artist must be identified on the application.

  • Work done by a production studio is not acceptable.

  • For more than one artist to display in a booth, each artist must apply and receive an invitation separately.

  • Adherence to policies is monitored.

  • For overnight safety and security, artists must ensure their booths are weighed and all sides are closed nightly.


Artists are responsible for maintaining general liability insurance for their booth space during the event for their personal protection against loss. The Festival will not be responsible for any exhibitor property damage, as detailed in the Legal Agreement. Upon acceptance of your booth space, exhibitors must provide the Art Director with an appropriate Certificate of Insurance with Trophy Club Women’s Club listed as an additional insured pursuant to a general liability insurance policy with minimum event coverage of $1,000,000.


  • How images are viewed by jurors:  High-definition TV

  • Within a medium category, applications are sorted and viewed by: Last name (ascending order)

  • Jurors score applications using the following scale: 1-5

  • Number of jurors scoring applications: 5

  • The show organizes the jurors for a: Single jury panel that scores applications for all medium categories

  • The number of artists selected from the jury to participate in the event: 30 or more

  • Am I allowed to observe the jury process? The jury process is closed.


Artists retain all revenue from the sale of their work. Artists are responsible for collecting and reporting of all taxes, including 8.25% sales tax. For information call the Texas Comptroller’s Office at 800-252-5555 or go to


For our out-of-town guests to the festival, we have secured blocks of rooms at a discounted rate from these local hotels:

Homewood Suites by Hilton Trophy Club Southlake

2900 East Hwy 114,  Trophy Club, Texas 76262

Phone:  682-237-2300

Hampton Inn & Suites Trophy Club

525 Plaza Drive,  Trophy Club, Texas 76262

Phone:  682-831-1572

ALOFT- Trophy Club

96 Trophy Club Drive, Trophy Club, TX 76262 

(817) 491-2000

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